Scheduling Automation

Your coordinators deserve better scheduling automation.

Harness the power of AI to reduce manual work, decrease time-to-schedule and make your RCs, recruiters and interviewers happier than ever.

See it in action

Dramatically reduce scheduling time

Guide’s AI automates repetitive tasks like availability requests, interview confirmations and last-minute reschedules radically increasing RC bandwidth and scheduling speed.

Resolve even the trickiest conflicts

Guide finds more interview times using AI-enhanced conflict resolution, enhanced interviewer preferences and time zone tracking, reducing reschedules and saving time.

Unify your candidate experience

Guide combines interview scheduling and communications into a personalized portal for each candidate – streamlining recruiting operations and making every candidate feel like a VIP.

Guide's AI Scheduler

Guide’s AI-enhanced scheduling automates repetitive tasks and increases your team’s bandwidth without new headcount.

  • AI-powered automation that reduces repetitive tasks and increases efficiency

  • Powerful conflict resolution and interviewer preferences that reduce reschedules

  • Purpose-built for multi-day panels, virtual and hybrid interviews

  • Unified scheduling, messaging and interview prep that streamlines coordination

  • Collaborative ticketing for faster scheduling and more seamless handoffs

  • ATS-native workflows in addition to a dedicated dashboard for end-user flexibility and efficiency.

​​Truly automated interview scheduling.

  • Automate the tasks that overwhelm your RCs the most like availability requests, confirmations and reschedules.
  • Seamlessly build single and multi-day panels with smarter availability and integrated calendar views.
  • Save time with one-click calendar invites, visual interview schedules and timely reminders.
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Smarter calendar management.

  • Keep interviewer calendars up-to-date to with AI-enhanced interviewer preferences and time zone detection.
  • Find times you didn’t know were free with AI-enhanced interview conflict resolution.
  • Reduce reschedules and last-minute declines with smart RSVP tracking and reminders.
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Better interviewer selection.

  • Leverage Guide’s AI to find the optimal interviewer based on their expertise, focus, and team alignment.
  • Keep your interviewers engaged with enhanced interviewer preferences and automated load balancing.
  • Pivot quickly when interviewers decline with smart interviewer swaps and auto-confirmations.
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More flexible interviewer training.

  • Expand your interviewer pool, avoid bottlenecks and build diverse panels in your hiring funnel.
  • Easily build pools of interviewers qualified for assess for different roles and skills.
  • Seamlessly schedule shadow and reverse-shadow trainings without manual work.
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Collaborative inbox and ticketing queue.

  • Resolve coordination tasks faster with a collaborative ticketing queue built for RC teams.
  • Ensure consistency and reduce errors with team-wide task visibility.
  • View and manage scheduling tasks without leaving your ATS, or use Guide's dedicated dashboard built for RCs.
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Beautiful, branded communications.

  • Send the right interview prep information at the perfect time with pre-set rules and triggers.
  • Deliver interview schedules, interviewer bios, availability requests and more with one click.
  • View real-time analytics on each candidate conversation so you know your message was received.
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Seamlessly integrated into a portal your candidates will rave about.

  • Experience the power of a truly streamlined workflow that integrates scheduling, messaging and interview prep into a personalized portal for every candidate.
  • Save time and give candidates access to interview schedules, interviewer bios and more without manual work.
  • Ensure candidates stay engaged and show up fully prepared to every interview.
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There was a pre-Guide MongoDB and a post-Guide MongoDB. Coordination and candidate experience was extremely painful before you guys came along.

Cristina Disch — Global Candidate Experience Manager, MongoDB