Summary
Guide and GoodTime both offer AI-powered interview scheduling and coordination. Guide integrates natively with Greenhouse and Ashby, runs on flat, headcount-based pricing, and helps teams coordinate up to 7x faster via its AI agent, Aria. GoodTime uses its Cori agent across more ATS platforms (Workday, Lever, iCIMS, and others), prices by candidate volume, and better suits high-volume hourly hiring.
At a glance
Automation you actually turn on
Automation only helps when it is switched on and trusted. Guide is built to get there fast. Aria learns a coordinator's preferences after one to three approvals, then runs in one of two modes: copilot, where you approve each action, or autopilot, where a countdown fires the action automatically. Teams using Guide report coordinating interviews up to 7x faster. You move a workflow to autopilot the moment you trust it, on the roles you schedule most, rather than leaving templates half-configured because setup never finished.
Aria also takes plain-language instruction. Tell it to add a 15-minute break before the final round and it rebuilds the full panel. Ask it to reach an EA and it drafts the Slack outreach on your behalf.
GoodTime's Cori, part of its Orchestra multi-agent system, automates scheduling, rescheduling, interviewer replacement, and follow-ups across complex enterprise loops. If your bottleneck is very large multi-panel, multi-time-zone coordination at high volume, that is the environment GoodTime was built for.
Declines and reschedules that resolve before you wake up
Guide watches for declines around the clock. When an interviewer drops, Aria looks first for a qualified replacement at the same time so the panel holds, and only proposes a reschedule when no swap exists. The coordinator approves a fix that is already built.
Two details make this stick. Declines require a typed reason, which cuts down reflexive cancellations. And decline lead time is tracked on its own, so a low decline rate that comes with chronic last-minute timing still surfaces as a problem worth fixing.
Built into your ATS, not bolted on
Guide integrates natively with Greenhouse and Ashby. Scheduling, confirmations, messaging, and the candidate portal run inside the ATS workflow your coordinators already use, and every action logs back to the ATS as the source of truth. Because engineering is focused on two ATS platforms rather than spread across eight, both integrations go deep rather than wide.
That depth shows up as portals for everyone in the loop, native to your ATS. Recruiters self-schedule and track candidate status without leaving Greenhouse or Ashby. Interviewers get their own portal to see upcoming interviews, past history, and their own load and metrics, which neither GoodTime nor ModernLoop offers today. Reporting is filterable by every attribute in your ATS, because the data lives where your team already works.
If you run on Greenhouse or Ashby, that focus means fewer workarounds and a tighter fit. If you run on Workday, Lever, iCIMS, SuccessFactors, SmartRecruiters, or Jobvite, GoodTime's broader list is the more direct starting point today.
No templates to build per role
Guide pulls scheduling setup from your ATS, so new jobs inherit the right configuration automatically, and Aria defaults over time to the patterns a team uses for a given role. There is no library of per-role templates for ops to build and maintain as req volume climbs.
Candidate experience is the product, not a feature
Guide's Candidate Portal is on its second generation, and it is scheduling-integrated rather than a static overview. It generates automatically after the first booking, branded to the employer, with individual RSVPs for each interview instead of a single all-or-nothing block. Interviewer bios build themselves from your Slack, prep content unlocks by stage, and engagement analytics show who is opening, viewing, and dropping off. It is customizable at the org, department, job, or individual level.
Messenger handles branded, visual email rather than plain templates, with open rates, spam detection, and portal-view tracking, all inside your ATS. Candidates get real Google Calendar invites whose RSVP status syncs back to Guide and your ATS in real time.
Live Surveys close the loop on feedback. Responses stay anonymous and unlock only after a hiring decision is made, so candidates answer honestly instead of managing their outcome. It is a cleaner read on why candidates drop off than post-interview analytics alone.
Choose Guide if
- You run on Greenhouse or Ashby and want coordination that lives inside your ATS, not a separate dashboard.
- Candidate experience is a priority, and you want a branded portal, interview prep, and engagement analytics as core features rather than add-ons.
- You want AI scheduling you can put on autopilot, not templates to configure and maintain per role.
- You want flat, predictable pricing with every seat and feature included and no volume-based true-ups.
Choose GoodTime if
- You run on an ATS other than Greenhouse or Ashby, such as Workday, Lever, iCIMS, SuccessFactors, SmartRecruiters, or Jobvite.
- SMS or WhatsApp candidate outreach is central to how your team communicates.
- You want built-in applicant screening from the same vendor as scheduling.
- You are hiring at very high volume, including hourly or campus roles across multiple industries.
Pricing you can predict
Guide is one flat price. It is based on full-time headcount, not candidate or interview volume, and it includes every seat and every feature module: the candidate portal, messaging, SSO, and reporting are all in the box. No add-ons. No mid-contract true-ups when hiring spikes. Pricing changes only at renewal. There is a 30-day opt-out, and no invoice until day 60\.
GoodTime prices by custom quote, with tiers keyed to candidate volume and capabilities like SMS and WhatsApp, applicant screening, and deeper automation offered as add-ons. Volume-based pricing means the bill tends to rise with hiring spikes, which is often when budgets are tightest. Teams that want one predictable, all-in number tend to prefer Guide's model. Teams that want to assemble specific modules a la carte may prefer GoodTime's.
Frequently asked questions
Is Guide a good alternative to GoodTime?
Yes, particularly for teams on Greenhouse or Ashby that prioritize candidate experience and want flat, all-inclusive pricing. Guide runs coordination natively inside your ATS and includes the candidate portal, messaging, and reporting in one price, where GoodTime prices several of those capabilities as add-ons.
Can Guide replace GoodTime?
Yes, Guide covers the same core coordination workflows: automated scheduling, rescheduling, interviewer replacement, candidate communication, and reporting.
What is the biggest difference between Guide and GoodTime?
Three things. Guide's automation is built to reach autopilot quickly and stay there. Coordinators, recruiters, and interviewers all work inside your ATS \- Greenhouse or Ashby \- rather than a separate dashboard. And pricing is one flat, all-inclusive number rather than a volume-based quote with add-ons.
What is the difference between Aria and Cori?
Aria is Guide's AI recruiting coordinator. It self-learns your team's process and runs scheduling in copilot or autopilot inside Greenhouse and Ashby. Cori is GoodTime's AI agent, part of its Orchestra system, and automates coordination across many ATS platforms and channels, including SMS and WhatsApp. Both handle scheduling, rescheduling, interviewer replacement, and follow-ups.
Does Guide work with multiple ATSs?
Yes. Guide integrates fully and natively with both Greenhouse and Ashby. Scheduling, the candidate portal, messaging, the recruiter and interviewer portals, and reporting all run inside whichever platform your team uses, with every action logged back to the ATS as the source of truth.
Is Guide or GoodTime better for candidate experience?
Guide is designed candidate-experience-first. Its Candidate Portal 2.0 is branded per candidate, with interview prep, engagement analytics, and individual RSVPs for each interview, and it reports candidate NPS. GoodTime also offers a branded candidate portal, but candidate experience is one part of a broader enterprise platform rather than its central design goal.
Does Guide have a candidate portal like GoodTime?
Guide's Candidate Portal is on version 2.0 and is scheduling-integrated: branded per candidate, with interview prep, engagement analytics, and customization at the org, department, job, or individual level. It is a core product, not an add-on.
How is Guide priced compared to GoodTime?
Guide is a flat price based on full-time headcount, with every seat and every feature module included and no mid-contract true-ups. GoodTime prices by custom quote, with tiers keyed to candidate volume and add-ons for capabilities like SMS, WhatsApp, and screening.
What security certifications does Guide have?
Guide is SOC 2 audited and certified, GDPR compliant, and CCPA compliant, and encrypts all data at rest and in transit.
See how Guide fits your team
If your team runs on Greenhouse or Ashby and candidate experience is the priority, we would love to show you how Guide works. Book a demo, or read more about the AI Scheduler and candidate portal.
